Deputy Director of Project Management Office - Public Service Manager II

Augusta, Maine, United States | Information Technology | Full-time


Office of Information Technology

Public Service Manager II

Deputy Director of Project Management Office

Code: MH32                     Pay Grade: 32 – $70,408.00 - $96,636.80/annually*

                                        *Includes a 10% recruitment and retention salary adjustment


Open for Recruitment:  May 21, 2020

CLOSES:  June 5, 2020


If you are a Project Management professional with a love of public service, who wants to be part of expanding Project and Portfolio Management throughout state government, this job is for you.



The Department of Administrative and Financial Services (DAFS) Office of Information Technology (OIT) provides a wide-range of technological and project management services to over 13,000 state employees and the agencies for which they serve.  OIT is seeking a talented individual who can assist the PMO director in designing and structuring a world class Project Management Office purpose built to support projects and deliver objectives in the state government context.



The Deputy Director directs and oversees the Project Management Office (“PMO”) to ensure programs and projects meet organizational goals and requirements; develops and implements PMO processes and policies. The Deputy Director will interact with all members of the PMO and will need to build positive relationships within the team as well as external stakeholders. This position requires being a self-starter and the ability to take on challenges by applying knowledge of government procedure with deep domain expertise.



The Deputy Director is responsible for supporting program operations to ensure successful execution of the PMO’s mission and in accordance with internal and external stakeholder requirements. The Deputy Director directs PMO staff assignments and works with other department leaders to define, prioritize, and develop projects and programs. This position will report directly to the PMO Director and support all facets of the program. These activities include, but are not limited to:

  • Development and management of the delivery of full life cycle solutions and services designed to ensure mission success
  • Strategic Vision: The deputy will assist the director in the creation and implementation of the PMO transformation vision and strategy
  • Oversight to control cost, schedule and scope to provide on time, within budget, performance of all aspects of the program/project efforts
  • Provide direction for operations and ensure compliance with all management policies, plans, and procedures
  • Regularly interact with all levels of management, staff, and customers; and display a high degree of tact and diplomacy
  • Lead teams in defining, planning, and implementing new approaches to efficiently complete assigned tasks
  • Manage contractors, maintaining effective communications and ensuring that the full range of contractor capabilities are effectively utilized in program/project execution
  • Determine required resources for project completion and communicate needs to the leadership team
  • Budgets: Deputy to create draft budgets based on the strategic vision of the director. Operates the budget process: keeps budgets on schedule, understands the government process, seeks uses good judgement to involve the director at key points
  • Lead by example with professional, collaborative, and ethical conduct



  • Budgeting, for the government context
  • Document repository management
  • Understands performance management consistent with Bureau of Human Resource’s guidelines;
  • Communication and socialization of strategic initiatives, policy, procedures, plans, and other initiative
  • Manage/lead multiple Projects from initiation, contract award, transition, execution, growth and decrement, and close out
  • Develop strong relationships with customers to understand their needs, to anticipate obstacles to success, and to advocate internally on their behalf
  • Advanced Projects Management: risks tracking, change management, mitigation planning, proactive escalation, project quality auditing
  • Transformation Management
  • Recruiting program personnel: requisition development, management, interviews and skills verification
  • Project Metric development and reporting
  • Continuous Improvement processes and technics
  • Must be able to comfortably and appropriately interact with stakeholders at all levels of government
  • On-boarding and off-boarding of project team members, coordinating start dates, crossovers, departure dates, departure paperwork etc.



Fifteen (15) years of Project Leadership and Management experience including at least five (5)years state government leadership experience, with a strong preference for candidates with specific state of Maine government experience.


Maine State Government is an Equal Opportunity/Affirmative Action Employer.  


We provide reasonable accommodations to qualified individuals with disabilities upon request. Only U.S. Citizens or aliens who have a legal right to permanently work in the United States are eligible for employment.   We cannot sponsor applicants requiring work visas.  Resumeand Cover Letter must be submitted by:  June 2, 2020.




The value of State’s share of Employee’s Retirement:  19.27% of salary for BU positions.  The value of State-paid Dental Insurance:  $14.31 biweekly.  The value* of State-paid Health Insurance:


  • Level 1: 100% State Contribution (employee pays nothing):  $461.75 biweekly
  • Level 2: 95% State Contribution (employee pays 5%):  $438.66 biweekly
  • Level 3: 90% State Contribution (employee pays 10%):  $415.58 biweekly
  • Level 4:  85% State Contribution (employee pays 15%):  $392.49 biweekly


*The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program.